The Accounts Payable module is used to track vendor invoices and payments to vendors. It includes the vendor file, the vouchering system, the cash disbursements system, and the check register. It links with the Purchase Order module and it requires the General Ledger module to run. It is bundled with the core package.
The vendor file holds addresses, contacts, terms, phone and fax numbers, default G/L account distributions, and to-date purchase information. There is a separate employee file to hold information about employees who are paid as vendors. Reports such as the 1099, vendor listing, mailing labels, and purchase journals can be printed from the vendor menu.
The vouchering system allows input of vendor invoices released for payment. It ages the invoices and selects vouchers for payment based on a number of criteria including due date, priority, and other factors. An automatic check printing system selects and prints checks in batch. Reports include historical aging reports, purchases journal, payments due report, and other managerial reports.
The Cash Disbursements module allows for entry of cash outlays not recorded through the vouchering system. This includes instant checks (UPS requiring a COD), manual checks, and other cash outlays.
The Check Register records incoming and outgoing checks and has a feature for reconciling your bank statement.
FEATURES:
Vendor File
|
Contact, phone, and fax numbers |
|
Payment status and terms per vendor |
|
Default General Ledger distributions |
|
Purchases to-date info displayed |
|
1099 forms |
|
Vendor mailing labels |
|
Vendor listing by name or number |
Employee File
Voucher Entry
|
Default General Ledger distributions speed G/L account entry |
|
Lookup to P.O. from voucher entry to check for receipt before paying |
|
Prompts if similar voucher was entered |
|
Pre-posting edit list |
|
A/P activity file showing all past history |
|
Transaction Ledger |
|
Detailed & summary A/P historical aging reports |
|
Vendor payments due report |
|
Purchases journal |
|
P.O.s issued vs. vouchers received report |
Cash Disbursements:
|
Default G/L distributions speed G/L account entry |
|
Edit list before posting |
|
Checks can be printed on the fly before posting |
|
Payments can be made on a vouchered or non-vouchered item |
Automatic Batch Check Writing:
|
Voucher selection for check writing based on multiple criteria |
Check Register
|
Entries post in automatically from batch check runs &from cash receipts |
|
Bank reconciliation tool |
|
Check register listings |
Sample A/P Voucher Entry Screen using
Anita Terminal Emulator:
Accounts Payable Module
$699.00
individually or bundled in core package
Requires: General Ledger
and filePro Plus version 5.0 runtime (which can be
provided).