The Accounts Receivable module is used to track money owed to you by customers and payments made by customers. It includes the customer file, the billing / invoicing system, and the statement generation module. It links with the Order Entry and the Job Cost modules, and it requires the General Ledger module to run. It is bundled with the core package.
The customer file holds addresses, contacts, terms, phone and fax numbers, default G/L account distributions, and to-date account balance information. Reports such as customer listings, mailing labels, and phone lists can be printed from the customer menu.
The invoicing system allows input of customer invoices. We have written numerous customized automatic billing functions that generate monthly bills in batch for some of our customers, and we can do so for you. There is a function to generate finance charges on overdue invoices. Invoices can be printed individually or in batch. Reports include historical aging reports, revenue accrued, revenue by G/L account number, invoices by customer purchases volume, delinquency list, average days to pay, and other managerial reports.
The Cash Receipts module allows for entry of receipts from customers applied to invoices and receipts of cash not invoiced. Various types of cash receipt journals are included.
The Statements module prints statements to customers who have outstanding invoices. With an additional faxing utility, statements can be optionally faxed or printed.
FEATURES:
Customer File:
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Separate bill-to and ship-to addresses |
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Numerous contact, phone, and fax number fields |
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Payment status and terms per customer |
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Default General Ledger distributions |
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Account balance information displayed |
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Purchases history |
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Customer mailing labels |
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Customer listing by name or number |
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Customer groups |
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Collection notes and reports |
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Credit hold functions |
Invoice Entry:
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Default General Ledger distributions speed G/L account entry |
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Looks up to Order Entry and pulls in orders ready for billing |
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Pre-posting edit list |
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Selective posting by user ID |
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Invoice holding file for pre-payments |
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Breakdown by G/L account number report |
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Revenue accrued report |
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Invoices by customer volume report |
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Detailed & summary A/R historical aging reports |
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Delinquency list |
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Average days to pay report |
Cash Receipts:
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Normal and speed input options |
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Default G/L distributions speed G/L account entry |
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Payments can be applied to specific invoices |
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Edit list before posting |
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Selective posting by user ID |
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Records payments from invoiced or non-invoiced items |
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Cash receipts journals |
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Credit card receipts journal |
Statements
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Five different stock statement formats |
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Customer transaction history on-the-fly |
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Customer invoice history report |
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Statements can be faxed or printed with optional fax module |
Sample A/R Invoice Entry Screen using
Anita Terminal Emulator:
Accounts Receivable Module
$699.00
individually or bundled in core package
Requires: General Ledger
and filePro Plus version 5.0 runtime (which can be
provided).